Interested in organizing a Lipscomb reunion?

So you’re interested in organizing a get-together with your Lipscomb friends, some of whom you haven’t seen or talked with in quite some time? Great! How do you find out where they are living now? How do you get in touch with them? When and where do you hold the reunion? What kinds of events and activities should be planned? How do you ensure there is a good turnout? How do you begin and what do you need to coordinate?

These are some frequently asked questions from individuals and groups who are interested in organizing a Lipscomb reunion. This web page has been created to answer these questions and provide a path for reunion organizers, like you, to follow. Also, visit this FAQ page for some additional info about reunion event planning.

What is a Lipscomb reunion?
A Lipscomb reunion happens when fellow Bisons come together after having been separated for some time. Reunions might involve your classmates or people who lived with you in a residence hall, who played a sport with you or who belonged to the same club or organization.

Like many Lipscomb reunions, your gathering might take place on campus, but it could also occur at a hotel, at a restaurant or at someone’s home. While being back at campus can add a significant nostalgic dimension to a reunion, it is important to remember that Lipscomb reunions can occur anywhere and at any time, and with any number of people, many or few.

What does it take to organize a successful reunion?
A successful reunion is one the attendees leave with a positive feeling about the experience. Participants get to see friends, professors, etc., and recall fond memories together. When there is a good turnout, people likely get to see those who they were hoping to see. Imagine how disappointing it could be to come to a reunion and find that very few or none of your friends are there. Here are some suggestions to help you have a successful reunion:

  • Recruit others to help. The most important ingredient for a successful reunion is a dedicated group of volunteers who are prepared to do what it takes to organize the activities and to encourage their friends to attend. While the Office of Alumni Relations will lend a hand, the reunion will only be successful if you and your fellow volunteers put in the effort. The first task, then, is to recruit others to help you with your reunion.
  • Plan the reunion with these friends. Having a committee will facilitate spreading out the responsibilities and tasks, and aid in making major decisions. These include choosing a format, dates, times and venues, cost, and the overall timeline and tasks.
  • Make sure people attend. This is one of the most important tasks. Quite often, this effort includes a personal approach to potential reunion goers. Telephone calls, personal letters and/or e-mails are the most effective forms of marketing. And everyone on the committee can help!
  • Follow-up with post-reunion reporting. In order to facilitate a successful reunion in the future, providing post-reunion information is extremely helpful. As the reunion organizer, your assistance in providing the Office of Alumni Relations with post-reunion reporting is greatly appreciated. This will include submitting attendance rosters and any updates to attendee contact information; financial documentation if university funds are involved or other event follow-up details as needed.

Can the Office of Alumni Relations assist?
Yes! Once you have decided to organize a reunion, the Office of Alumni Relations is ready to assist you with your reunion planning. We have staff members who will work with you and your volunteers to make sure your reunion experience is successful and enjoyable. Here are ways we can help:

  • Locate your friends. The Office of Alumni Relations has a database of more than 27,000 Lipscomb alumni living all over the world. In most cases, we are able to track down your friends.
     
  • Publicize your reunion to your friends. The Office of Alumni Relations will be happy to assist you in generating your e-mail and/or mailer and sending it out to your group. We can work with you to develop an effective marketing plan. We are able to provide you with a list of your group members. (Organizers must sign the office’s Confidentiality Agreement and understand that any shared records are confidential and are only to be used for event planning.)

    Our experience shows us that the personal touch is important in getting a good reunion turnout. The most effective approach is to personally call your classmates, but that is not the only way. We can send your mailing and e-mail to your friends (postage can be incorporated into your overall budget, so there is no out-of-pocket expense). In addition, we can publicize your reunion on our website, through our social media channels, and in Bison Tracks, our monthly alumni e-newsletter. You may also want to include a list of “lost” classmates from whom there has been no contact. (Just keep us posted of any alumni address changes for our database.)
     
  • Advice on activities to plan. Based on our years of working with reunion organizers, we are able to provide you with helpful suggestions for activities that will make your reunion work for you.
     
  • Arrangement of on-campus facilities. If your reunion is being organized on Lipscomb’s campus, we can assist with the booking of facilities and will put you in touch with university’s various service providers (food, audio-visual, etc.) and help to coordinate your on-campus needs.
     
  • Handle reservations. Through our online registration system, we can handle the RSVPs, keep you posted on who is coming, and collect the monies, if desired.
    • Should you decide that you would prefer that the Office of Alumni Relations collects the monies, we can use those funds to directly pay your reunion bills, as well.
       
  • Facilitate post-event reporting.
    • Distribute a post-event survey for reunion feedback
    • Forward alumni contact cards to donor records for database updates
    • Track who attended the reunion

How about financial assistance?
The Office of Alumni Relations has limited resources to assist with the organizing of alumni reunions. In most cases, organizers are expected to recover expenses from participants through ticket sales, registration fees, etc. The Office of Alumni Relations may be able to contribute financially to reunions, but in a very limited way and on a case-by-case negotiated basis.

Is there anything else the Office of Alumni Relations does to support a Lipscomb reunion?
Yes! Upon request, we will:

  • Provide nametags for events
  • Provide alumni information update cards
  • Post photos on the alumni website and/or social media channels. (Be sure to send us your event photos! We’d love to share them with your fellow Lipscomb alumni!)
  • Provide an Office of Alumni Relations staff member to attend main event as well as provide an alumni office welcome.

We also continually update alumni records in our database and will keep your reunion list up-to-date for future communications and reunions.

Where do I begin?
Complete the Alumni Reunion Event Request Form to start the process. For questions, contact Alumni Relations at alumni@lipscomb.edu or call 615-966-ALUM (2586), 1-800-333-4358 x2586.